Contract and licensing management for content production

Know what was signed, what the client can use, and whether the project is ready for delivery.

Project Relay keeps commercial production proposals, releases, usage rights, signatures, and delivery records connected in one project—so critical paperwork does not disappear across inboxes, folders, and spreadsheets.

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No credit card required · Currently $25/month after the 5-day beta trial · Cancel anytime

Mobile-friendly e-signing Roster-driven releases Usage-license planning Gated delivery records
The paperwork problem

A signed PDF is not the same as a connected project record.

When releases, agreements, usage terms, identity files, and delivery links live in different places, simple questions become difficult to answer later.

01Did everyone sign the right release?

Keep project participants, assigned documents, signature status, and version history connected.

02What usage did the client purchase?

Plan usage grants alongside the project instead of reconstructing licensing terms from messages months later.

03Is this project actually ready to deliver?

Use a delivery gate to check required paperwork and preserve the final project record before handoff.

One connected workflow

Organize the job in three stages.

The product is designed around the lifecycle of a commercial photo, video, advertising, or brand-content project.

01

Plan the work

Build an itemized proposal, estimate production scope, save pricing scenarios, define deadlines, and capture client approval.

02

Complete the paperwork

Create the project roster, generate appropriate talent, crew, and property releases, plan usage rights, and collect signatures.

03

Preserve and deliver

Export the proof bundle, pass delivery checks, attach the external gallery or delivery link, and activate planned licenses on delivery.

A real-world example

One commercial shoot. One record of what happened.

Imagine a two-day brand shoot with one client, two crew members, four on-camera talent, one location, multiple usage grants, and final assets delivered through your existing gallery.

Itemized proposal
Client agreement
Talent releases
Crew releases
Property release
Usage grants
Signature history
Delivery record
Ready for delivery
Client proposalDual-party signatureComplete
Production agreementVersion 3Complete
Talent releases4 of 4Complete
Crew releases2 of 2Complete
Property release1 of 1Complete
Usage plan2 grantsComplete
Forensic bundleGeneratedComplete
Built for the people managing the details

Best suited to commercial content production.

Project Relay is most valuable when one project involves multiple people, documents, rights, and delivery conditions.

Commercial Photographers

Connect proposals, production paperwork, talent releases, client usage, and delivery.

Video Producers

Coordinate client agreements, crew, on-camera talent, property access, and final handoff.

Small Production Studios

Give each job a consistent documentation workflow without adopting a heavyweight enterprise platform.

Creative Producers

See which documents and signatures are complete before the project reaches delivery.

Brand Content Teams

Keep usage terms and production permissions connected to the project that created the assets.

Creative Agencies

Preserve a clearer record when projects involve clients, contractors, locations, and licensed deliverables.

Founder-assisted beta

You do not have to figure out the workflow alone.

Project Relay was built at the intersection of commercial content production, software, and cybersecurity. During beta, you can request direct help configuring the system around a real project and your existing paperwork.

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Clear boundaries

Purpose-built documentation—not another all-in-one platform.

Project Relay works alongside the tools you already use for sales, payment, file storage, and gallery delivery.

What Project Relay handles

  • Proposals and project conversion
  • Contract and release generation
  • Signer workflows and audit history
  • Manual identity-file collection and review
  • Usage-license planning
  • Proof export and delivery checks

What it does not replace

  • Your CRM
  • Invoices or payment processing
  • Gallery or asset hosting
  • Social-media scheduling
  • Automated identity verification
  • Your attorney or legal advice
Frequently asked questions

The practical details.

What is Project Relay?

Project Relay is a contract and licensing management platform that connects proposals, agreements, releases, signers, usage rights, proof export, and delivery records inside one project workflow.

Who is the best fit for Project Relay?

The strongest fit is a commercial photographer, videographer, creative producer, content team, agency, or small production studio managing multiple people, documents, rights, and delivery conditions on client projects.

How does e-signing work?

Signers receive a mobile-friendly signing link and do not need an account. They can review assigned documents, draw or type a signature, and complete the required paperwork. Dual-party signing is available when both the signer and studio or business need to sign.

Does Project Relay host galleries or final files?

No. You continue using Drive, Pixieset, or another gallery or delivery provider. Project Relay attaches the external delivery URL to the project record and documents the handoff.

Does Project Relay automatically verify identities?

No. It supports encrypted ID and selfie collection for manual review by the account owner. Project Relay does not provide automated identity verification.

What is included in the forensic proof bundle?

The export can include verifiable PDFs, review copies, attachments, a signed manifest, audit chain, integrity seal, and verifier script. It is designed to make the project record easier to preserve, review, and verify later.

Does Project Relay provide contracts or legal advice?

Project Relay includes document templates and editing tools, but it is not a law firm and does not provide legal advice. Templates are starting points and should be reviewed by your attorney for your jurisdiction and specific use case.

Can service businesses use the platform too?

Yes. Project Relay also includes a Custom / General Contracts mode for service-provider proposals, agreement stacks, signatures, proof export, delivery completion, and optional work-acceptance sign-off. The public page leads with content production because that is the platform's most distinctive workflow.

How much does it cost?

Project Relay is currently live in beta with a 5-day free trial requiring no credit card. Beta pricing is $25 per month after the trial. Confirm current pricing and terms inside the application before subscribing.

Bring the project record together

Run your next commercial production with fewer paperwork blind spots.

Start with the software or ask for direct help mapping Project Relay to a real client project.

Start Your Free Trial Request Founder-Assisted Setup

No credit card required for the current beta trial.

Project Relay is a product of PROJECT-JTH LLC. Project Relay is not a law firm and does not provide legal advice. Templates are starting points only and should be reviewed by an attorney for your jurisdiction and use case. Identity uploads are reviewed manually by the account owner; Project Relay does not automatically verify identities.

Compare Your Workflow

Project Relay vs. DocuSign + Spreadsheets vs. Jotform + Spreadsheets

Generic tools can help you collect signatures, forms, or project details. Project Relay is built to keep proposals, contracts, signers, identity collection, proof export, and gated delivery connected in one auditable project record.

Capability Project Relay DocuSign + Spreadsheets Jotform + Spreadsheets
Primary workflow Proposal-to-delivery contract and paperwork management Document signing plus manual tracking Form collection plus manual tracking
One auditable project record Yes — proposal, contracts, signers, identity collection, bundle, and delivery stay connected Usually split between signed documents, folders, emails, and spreadsheets Usually split between form submissions, files, emails, and spreadsheets
Two workflow modes Yes — Content Production or Custom / General Contracts No Project Relay-specific workflow mode No Project Relay-specific workflow mode
Itemized proposals Yes — line items, retainer, deadlines, optional dollar discount, and hours credit Usually handled separately Possible through forms, but usually manually connected to contracts and delivery
Client e-sign proposal flow Yes — proposal can be sent, signed, confirmed, and converted to a project Usually separate from the project workflow Possible through forms/signature collection, but usually requires manual project tracking
Contract stack management Yes — generate and manage project documents from one place Requires manual document organization Requires manual document organization
Magic-link signing Yes — mobile-first, no signer accounts Signing links are available, but the wider project record usually lives elsewhere Forms can be shared by link, but the wider project record usually lives elsewhere
Dual-party signing Yes — signer and studio/business signature workflows Possible depending on document setup, but manually connected to the broader record Usually requires custom setup or separate tracking
Identity collection Yes — encrypted ID/selfie uploads for manual account-owner review Usually separate from signing workflow Possible through upload fields, but usually requires manual review and tracking
Automated ID verification No Not claimed here Not claimed here
Studio verified repeat contacts Yes — repeat signers can skip re-upload when appropriate Usually manual Usually manual
Forensic ZIP bundle Yes — verifiable PDFs, paper trail copies, attachments, signed manifest, audit chain, integrity seal, and verifier script Usually manually assembled Usually manually assembled
Delivery gate Yes — helps block delivery until required paperwork is complete and bundle exists Usually manual checklist or spreadsheet Usually manual checklist or spreadsheet
External gallery/delivery URL Yes — attach Drive, Pixieset, or another external delivery URL Usually tracked manually Usually tracked manually
Gallery hosting No No No
CRM No — focused documentation layer No No
Invoicing/payment processing No No No
Best fit Teams that need connected proposal, paperwork, signing, proof, and delivery records Teams that mainly need standalone documents signed Teams that mainly need form intake or lightweight submissions

Content Production Mode

Capability Project Relay Content Production DocuSign + Spreadsheets Jotform + Spreadsheets
Built for commercial photo/video/content shoots Yes Not specifically Not specifically
Scope estimator Yes No No
Saved pricing scenarios Yes No No
Auto talent/crew/property releases from roster Yes No — manual setup No — manual setup
Rights and license planning Yes Usually tracked separately Usually tracked separately
Multiple usage grants Yes Usually tracked separately Usually tracked separately
License activation tied to delivery Yes Usually manual Usually manual
Deliver finals workflow Yes No No
Side A releases + Side B client license in same project Yes Usually split across documents and trackers Usually split across forms, files, and trackers

Custom / General Contracts Mode

Capability Project Relay Custom / General Contracts DocuSign + Spreadsheets Jotform + Spreadsheets
Built for general service-provider paperwork Yes Partially, through standalone signing Partially, through form collection
Proposals with line-item pricing Yes Usually handled separately Possible through forms, but usually manually tracked
MSA, SOW, primary services agreement, NDA, supplemental agreements Yes Requires manual document setup Requires manual document setup
Manual document selection Yes Yes, but outside a connected delivery workflow Yes, but outside a connected delivery workflow
Usage-license layer removed Yes N/A N/A
Complete delivery workflow Yes Usually manual Usually manual
Optional work acceptance sign-off per delivery batch Yes Usually manual Usually manual
Forensic proof bundle Yes Usually manually assembled Usually manually assembled
DocuSign plus spreadsheets can work when the main need is getting standalone documents signed. Jotform plus spreadsheets can work when the main need is collecting form submissions and files.
Project Relay is different because it is built around the full project paperwork record: proposal, contract stack, signers, identity collection, proof bundle, delivery gate, and client delivery summary.
For Content Production teams, Project Relay also connects production releases, usage grants, and delivery-based license activation. For Custom / General Contracts users, it keeps service-provider proposals, agreements, signing, proof export, and delivery completion in one workflow without the production licensing layer.

Project Relay is not a law firm and does not provide legal advice. Templates are starting points only and should be reviewed by an attorney for your jurisdiction. Identity uploads are for manual review only; Project Relay does not verify identities.

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